Vacancy

ASSISTANT, ADMINISTRATION

Description

Providing administrative support to ensure efficient operation of the office.

Tasks & Responsibilities

1. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
2. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
3. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
4. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
5. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.




Accountabilities

1.To consistently behave in a manner that reflects the Group’s vision and core values with both internal and external stakeholders.
2.To foster teamwork with others by working with all stakeholders in the Group in a cooperative and friendly manner.
3.To regularly up-skill yourself through daily work experience, self-improvement and structured learning.
4.To keep abreast of latest trends involving your specific role as well as the industry that you are involved in.
5.To be fully aware of and be in full compliance with Group’s policies and procedures all times.
6.To be fully aware of and be in full compliance with all laws and regulations that affect your job functions or the industry you are involved in.
7.To exercise reasonable care and caution to ensure that the confidentiality of Company’s documents and all material information in relation to the business is not compromised.
8.To produce timely and accurate reporting of your business and operations under your care to achieve the objectives set by your superior(s).
9.To formulate and execute clear strategies to run the business or operations under your care to achieve the objectives set by your superior(s).

Competencies

1.Teamwork
2.Customer focus
3.Managing Work
4.Continuous Improvement
5.Continuous Learning
6. Integrity

Education

SPM and above

Experience

2-3 years experience in administrative work

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